St. Scholastica Erie | ReserveParishFacilities

Event and Communication Request

Reserve Parish Facilities and If Needed Communicate an Event

All the submissions received by the close of business Monday will be reviewed Wednesday of that week.

How To Complete This Request:

Do you need to reserve a parish facility for an event? Do you have an event that needs to be communicated to the parish, public, or to a specific group of parishioners? If you answered yes to these questions, please follow the procedure below.

The requestor of the event needs to complete the following five (5) steps:

The Requestor of the event completes the below information;
The Pastor will approve the event;
Pastoral Assistant and Requestor/Point of Contact will coordinate logistics (space, time, date, supplies, tech, facility access, personnel);
Parish staff and Requestor/Point of Contact will finalize content;
Plan is implemented.

"*" indicates required fields

Phone

This field is for validation purposes and should be left unchanged.

Requestor First and Last Name*

First Last

Requestor Phone*

Requestor Email*

Is the requestor also the point of contact for the event?*

Yes

Point of Contact for the Event*

First Last

Point of Contact for the Event Email*

Point of Contact for the Event Phone*

Event Name*

Purpose / Description (describe how this fits the Parish mission):*

We reserve the right to refuse a request at our sole discretion.

Proposed Date*

Year

Month

Day

Proposed Start Time*

Hours

Minutes

AM/PM

Proposed End Time*

Hours

Minutes

AM/PM

Requested Facility*

Please check all of the facilities that apply. Capacities have been approximated.

St. Scholastica Parish Hall and Kitchen (capacity 75)

St. Scholastica Parish Hall (no kitchen) (capacity 75)

St. Scholastica Lawn (capacity 150)

St. Scholastica Martha's Kitchen (capacity 10)

St. Scholastica Church (capacity 125)

St. Scholastica Entire Property (capacity 350)

St. Benedict's Acres Main Meeting Hall (capacity 100)

St. Benedict's Acres KofC Meeting Room (capacity 40)

St. Benedict's Acres Outdoor Fire Pit/ Loafing Shed Area (capacity 200)

St. Benedict's Acres Front Lawn (capacity 200)

St. Benedict's Acres Lower Rectory Meeting Room (capacity 15)

St. Benedict's Acres Entire Property (capacity 550)

Setup Acknowledgement

I acknowledge that I/my group will be responsible for setting tables, chairs, place settings, tech equipment, decorations, and other applicable items.

Cleanup Acknowledgement

I acknowledge that I/my group will be responsible for putting away tables and chairs, managing trash disposal, sweeping, cleaning kitchen, etc.

Supplies

I acknowledge that I/my group will be responsible for providing paper products, utensils, food, beverages, coffee, tea (the parish will provide cleaning products, trash bags, toilet paper)

Estimated number of attendees*

Requested Channels

Requested Channels*

Channels: the means of communication that are being used by the Parish including the weekly bulletin, Mass announcements, FlockNote, parish website, social media, print, DenverCatholic.org, YouTube, notifying surrounding parishes, and the general public. Please check all that apply, or none if you do not want your event publicized:

Parish Calendar

Bulletin Blurb

Bulletin Insert

Weekly What's Happening Flock note

Mass Announcement: by Father

Mass Announcement: by Event Coordinator

Website: Graphic

Website: Dedicated Page

Website: Sign-Up / Registration Form

Facebook

Instagram

Print: Poster (11x17) B&W

Print: Flyer (8.5x11) B&W

Print: Coordinator Provided

DenverCatholic.org

Parish YouTube Channel

Surrounding Parishes

Public

None

Bulletin Blurb/Weekly What's Happening Flock note*

Due to space and formatting limitations, your announcement may be edited. Therefore, please send text as Microsoft Word (no pdfs), and any graphics in jpeg format.